Employee / Labor Relations
Grievances/File a Grievance
The University encourages informal resolution of employee complaints whenever possible. Employees should present their complaints up through their reporting structure as soon as possible and engage in discussions with their department to attempt to reach a resolution that resolves the complaint in a manner which is satisfactory to the employee and Â鶹ÃÛÌÒAV. If the complaint is not resolved through informal resolution, grievance procedures are available consistent with the nature of the complaint and the employee’s position classification.
The Â鶹ÃÛÌÒAV currently provides two types of grievance procedures: Collective Bargaining Agreement Grievances and Â鶹ÃÛÌÒAV Grievances. Whether or not an employment issue can be grieved through the particular type of grievance procedure is based on the subject of the grievance, and if their position is one represented by a particular Bargaining Unit.
If you have questions regarding which procedure is applicable based on your classification and nature of the complaint, please contact employee-relations@usf.edu.
COLLECTIVE BARGAINING AGREEMENT GRIEVANCES
Based on their job classes, certain employees are covered by collective bargaining agreements that address terms and conditions of employment at the university. Applicable job classes are listed in each agreement. If a covered (i.e., in-unit) employee believes one or more provisions of the agreement have been violated, he/she may file a grievance through the grievance procedure contained in that agreement.
Collective Bargaining Agreements
- West Central Florida Police Benevolent Association (PBA) which is administered by Human Resources. Staff employees in certain Law Enforcement classes are covered by this agreement.
- United Faculty of Florida (UFF) which is administered by the Provost's Office. Most Faculty and certain Administration employees are covered by this agreement.
- Graduate Assistants United (GAU) which is administered by the Graduate School. Graduate Assistants are covered by this agreement.
- Service Employees International Union (SEIU) which is administered by the Provost’s Office. Adjunct instructors are covered by this agreement.
Â鶹ÃÛÌÒAV Grievances
Administration, Staff and Temporary (within certain limits) employees may be eligible to file grievances through the Â鶹ÃÛÌÒAV Grievance Procedure. A grievance, for the purpose of this procedure, is the allegation by an employee that:
- A term and/or condition of employment is unjust;
- A university regulation, policy, or procedure has been either wrongfully applied or applied in a manner that violates the regulation, policy, or procedure; and/or
- A disciplinary action is inappropriate.
The Â鶹ÃÛÌÒAV Grievance Procedure below includes details on actions that are not grievable, conditions of or exceptions to this process, and more. Once the Grievance form and supporting documentation have been finalized, the Grievance may be submitted via the "File a Grievance" button at the bottom of the page.
For more details, refer to
File a Grievance
Please reference the above grievance information, and prepare your grievance for submission. Be sure to reference CBA grievance procedures, should they apply.
For eligible grievances under the , they must be filed in writing using the designated , which must be signed and dated by the grievant in the designated area and submitted to Human Resources (HR) by the close of regular business hours within 30 days after the date he/she becomes aware of the incident, act, or omission that is the basis for the grievance.
The following must be attached to the Â鶹ÃÛÌÒAV Grievance form:
- A factual description which includes:
- The incident, act, or omission the grievant alleges is the basis for the grievance, including date(s) of occurrence
- The Â鶹ÃÛÌÒAV regulation, policy, or procedure that has been violated, if any
- Names and contact information of witnesses or those who have direct knowledge of the alleged incident, act, or omission
- What resolution the grievant is seeking to resolve the matter or remedy the situation
- If applicable, justification for the grievant’s request to waive the mandatory informal resolution process
- Other documents the grievant believes support the grievance If a grievant fails to file the grievance by the deadline, sign and date the grievance form, or include all of the required information, Â鶹ÃÛÌÒAV will be under no obligation to process the grievance, and the grievant will be notified by HR that the grievance will not be processed.