Employees

Employment Based Visa Sponsorship (EBVS)

H1B, 0-1, and TN (in US) Process at Â鶹ÃÛÌÒAV

EBVS Process Flow Chart

Quick start instructions 

Step 1 – Get Department Access to iStart (if you already have this move to step 2)
Step 2 – If the incoming employee has a Â鶹ÃÛÌÒAV U#, go to Step 3. Otherwise, get the incoming employee’s full name, date of birth, gender, and email (not from 125.com, 126.com) to complete the Add New Person eform.
Step 3 – Complete EBVS Initial Review
Step 4 – after initial Review approval, complete remaining eforms.

Complete Instructions

The Employment Based Visa Sponsorship (EBVS) process is on online processing initiated by the Â鶹ÃÛÌÒAV hiring department.  

  1. Determine who the ‘department contact’ will be. The department contact is the person who will be responsible for logging into iStart and going through the online EBVS process. It might be a department administrator or the hiring supervisor.  Remember that the department contact will also work with Â鶹ÃÛÌÒAV’s Designated Counsel (law firm).
  2. The department contact will . We suggest creating a bookmark in your browser for easy access.
  3. If it is the first time the department contact has logged in, they will fill out the Department Access Request Form and then email INTLEmployee@usf.edu to let us know they have applied.
  4. Once we approve their access, the department contact and begin the application process. 
  5. The first eform is for initial review to determine if the proposed position is eligible for the requested visa .  The department will upload the position description. NOTE:  to complete this first eform, you need the employee’s Â鶹ÃÛÌÒAV U# and Date of birth OR a temporary ID.  To create a temporary ID go to Add New Person.
  6. If approved, the department will continue to complete these eforms:
    1. Export Control – Â鶹ÃÛÌÒAV export control will determine if an export control license is required for  employee to engage in their job duties.
    2. Visa Sponsorship Authorization – the department will provide the employee’s full name, email address, current location, current immigration status, and other details necessary to initiate the case.
    3. Final Approval Signatures – the employee’s supervisor, department head, and Dean/VP, will be required to sign off on the request. All signatories must be Â鶹ÃÛÌÒAV employees as listed in Â鶹ÃÛÌÒAV’s HR database and have the ability to sign into the eforms using their Â鶹ÃÛÌÒAV Net ID. Requests from Â鶹ÃÛÌÒAV Health are forwarded to the appropriate Â鶹ÃÛÌÒAV Health Vice President.
  7. Once the request is approved, the following may occur:
    1. For H-1B and O-1 cases, an email will initiate the case by connecting the department contact with the law firm.  The law firm will proceed with the case and will contact the employee for additional information.
    2. For TN cases, if the employee is travelling to Canada or Mexico, OIS will issue the TN letter to the employee.  If the employee is applying for a change of status, an email will initiate the case by connecting the department contact with the law firm. The law firm will proceed with the case and contact the employee for additional information.
    3. For E-3 cases, an email will initiate the case by connecting the department with the law firm.  The law firm will complete the Labor Certification and provide the employee with the E-3 packet for their travel or will proceed with the change of status case.