Classification & Compensation

Reclassifications

What is a Reclassification?

A reclassification is needed when a position’s duties change substantially due to:

  • A departmental reorganization
  • The evolution of job responsibilities
  • The addition of a new function or program

Note: Reclassification cannot be used to bypass recruitment for a vacant position. If a department has an open line for the requested classification or still requires the existing role, recruitment should be conducted.

How to Request a Reclassification

Identify the Need:  If a position’s responsibilities have significantly changed, the hiring authority should work with the Human Resources Business Partner (HRBP) to determine if a reclassification is appropriate. The HRBP will provide guidance on classification options and assist with the necessary documentation required for review by Central Human Resources (CHR) or the Branch Campus HR Office.

Reclassification Review Process

Salary changes associated with reclassifications are effected after HR notifies a department of approval. Pay changes due to reclassifications are not retroactive.
Reclassification requests and/or pay actions should not be communicated to employees until official approval has been received from CHR or the Branch HR Office.

Reclassification Process:

  1. Complete the Classification/Compensation Request (CCF) Form and update the Position Description, ensuring it includes a business justification. Obtain budgetary and delegated authority approval.
  2. Partner with your HR Business Partner (HRBP) for guidance on the next steps in the workflow.
  3. Classification & Compensation will review and approve the request in Oracle HCM. Once approved, Oracle will automatically initiate the position changes.
  4. If a salary adjustment is associated with the reclassification, the line manager must initiate the salary change in Oracle, which will then route through the appropriate workflow.
  5. After approval, the department may:
    • Inform the employee of the reclassification and any approved pay increase (if applicable).
    • Submit a salary change action if a pay adjustment is required.
    • Begin recruitment for the vacant position (if applicable).
  6. Effective Date: Classification requests and any associated pay changes become effective at the start of the pay period following CHR or Branch HR approval.
  7. Once approved, the department may proceed with recruitment in Oracle HCM, ensuring all necessary documentation is attached.

Pay or title changes to employees cannot be communicated until CHR or Branch HR Office has issued formal approval.
 
For questions, contact Central HR, Branch HR Office, or Â鶹ÃÛÌÒAV Health HR.