Classification & Compensation

Reclassifications

What is a Reclassification?

A reclassification is needed when a position’s duties change substantially due to:

  • A departmental reorganization
  • The evolution of job responsibilities
  • The addition of a new function or program

Note: Reclassification cannot be used to bypass recruitment for a vacant position. If a department has an open line for the requested classification or still requires the existing role, recruitment should be conducted.

How to Request a Reclassification

If a position’s responsibilities have significantly changed, the hiring authority should work with the Human Resources Business Partner (HRBP) to determine if a reclassification is appropriate. The HRBP will provide guidance on classification options and assist with the necessary documentation required for review by Central Human Resources (CHR) or the Branch Campus HR Office.

Reclassification Review Process

Salary changes associated with reclassifications are effected after HR notifies a department of approval. Pay changes due to reclassifications are not retroactive.
Reclassification requests and/or pay actions should not be communicated to employees until official approval has been received from CHR or the Branch HR Office.

Reclassification Process:

  1. Complete Required Documentation – Fill out the Classification & Compensation Request (CCF) Form and update the Position Description, ensuring it includes a clear business justification. Obtain budgetary and delegated authority approval.

  2. Consult with HRBP – Partner with your HRBP for guidance on next steps. Your HRBP will review the role, rationale, and organizational impact with the Classification & Compensation team.

  3. Review and Approval – Classification & Compensation will review the request and provide approval via email. Once approved, the HRBP can initiate the reclassification and/or salary change request in Oracle.

  4. Department Actions After Approval – The department may:

    • Inform the employee of the reclassification and any approved pay increase (if applicable).

    • Initiate the reclassification and/or salary change request in Oracle if a pay adjustment is required.

    • Submit a salary change action if a pay adjustment is necessary.

    • Begin recruitment for the vacant position (if applicable).

  5. Effective Date – Reclassification requests and any associated pay changes take effect at the start of the pay period following CHR or Branch HR approval.

  6. Proceed with Recruitment (if applicable) – Once approved, the department may initiate recruitment in Oracle HCM, ensuring all required documentation is attached.

Pay or title changes to employees cannot be communicated until CHR or Branch HR Office has issued formal approval.
 
For questions, contact Central HR, Branch HR Office, or Â鶹ÃÛÌÒAV Health HR.